Spend Insights (Dashboards)

OpenEnvoy provides a variety of dashboards that allow full visibility into your spend

Spend Insights (Dashboards)

Our goal is to provide a dynamic digital platform that provides real-time visibility into your organization's spending activities. Each dashboard aggregates data from your vendors, spending habits, approvers and more and presents it in a user-friendly, graphical format. This visual representation of financial data makes it easier for stakeholders to analyze spending patterns, identify trends, and make informed decisions.

Learn more about each dashboard by clicking a section below: 

• Summary
• Vendor accuracy
• Compliance
• Disputes

Users may set the OpenEnvoy dashboard homepage to a default dashboard. Learn how to set a default dashboard.

Please note: All the data that is shown in any of the Dashboards is available via API in real-time. OpenEnvoy can also integrate with your preferred BI tool should a customer require this. 

For each dashboard view, users may toggle to include or exclude the invoice preliminary extraction data in the top-right corner. Users can also drill into each number with a single click.

Summary

This dashboard provides a summary of the data captured within OpenEnvoy at the executive level. Quickly view cash savings and operational, efficiency, and compliance metrics that demonstrates the value you've gained by using OpenEnvoy. It is broken up by All jobs, Matched jobs only or Basic jobs only as well as having the ability to further split into 3 different sections that highlight key metrics that can be filtered by All, Active, or Completed jobs. 

The key metrics are displayed in a combination of dollar amounts, invoice counts and percentages providing a digestible view into key, actionable areas.

Vendor accuracy

This dashboard provides a visual representation of key metrics and data related to the performance of your vendors. 

Compliance

This dashboard helps you gain a deeper understanding of your policy compliance when it comes to audit and approvals. Distinguish between invoices that necessitate a comprehensive audit backed by contractual evidence and those requiring a standard 2 or 3-way match. Use the Compliance dashboard to understand exceptions flagged by the system, like instances of overbilling and unsupported spend stemming from evidence gaps. Address patterns of concern with insights about high levels of exceptions or manual approvals broken out by employees, suppliers, and categories.

Disputes

The Disputes Dashboard provides users with an overview of the Disputes that have been Won, Loss, Closed and Open (currently in progress).

This Dashboard is broken up into 2 sections: 

• Open Disputes highlight the total number of Disputes that are currently being tracked in the system, with the following metrics: total amount in value currently in dispute, % of total discrepancy considered to be in dispute, and the average time all disputes have been open. 
• The Closed Disputes section displays the total number of disputes that are: Closed by Won/Lost, with the total value and % of spend across each vendor. You have an overview of which vendors have the largest impact on cashflow due to potential discrepancies that need to be challenged. Average time in disputes is also highlighted across each category. 

 

How to set a default dashboard

Users have the ability to set a default dashboard which will become the dashboard homepage. 

Select the preferred dashboard. On the top right, click the ellipses (...) and select Set as my homepage.

From the Dashboard tab, the 'home icon' will appear next to the dashboard which was set as the homepage. Now, when the Dashboard tab is clicked, the default view will be the dashboard set as the homepage.